PAYMENT OPTION – ACH DEBIT
With this option, the taxpayer initiates a toll-free phone call to the State of Delaware’s Data Collector (Mellon Bank) at least one business day prior to the due date. This phone call authorizes the State of Delaware to electronically transfer tax payments from the taxpayer’s depository into the State’s account.
You provide the appropriate security and tax payment information necessary to complete the transaction. The bank will create an ACH debit to your account that evening for next-day settlement.
Upon successful completion of each electronic transfer, you will be given a verification code. This code should be noted as your record of having completed the call. You will not receive any additional written notice from our data collection service. The status of the transfer can be verified with your bank.
Because under the ACH Debit method the Division of Revenue originates the transaction, it also pays the cost for each transaction. Your bank may assess a nominal ACH debit receiving a charge, which will not be paid by the State of Delaware.
The Division of Revenue will supply the data collection service with basic information pertaining to the taxpayers participating as ACH Debit filers. This information includes (1) Bank Routing and Transit Number and (2) the bank account number you wish the debit to be processed against. For this reason you will be required to submit the proper banking documentation with the authorization agreement. The banking documentation may be one of the following: A voided check or a copy of a voided check, a completed micro spec sheet, or a letter from your bank verifying the bank account information.
Upon receipt of the completed ACH authorization agreement, the Division of Revenue, will mail an acceptance letter which will contain your location number and tax filing information. For security, you will be issued a unique six-digit security number, which will be assigned to you by the data collection service (Mellon Bank) and mailed to your company directly.